Best Accounting Software for Property Management 2025

When it comes to property management, we don’t just talk about collecting rent or fixing leaky taps. Instead, it now also involves staying organised, saving time, and running your business more easily. And in 2025, that means having the right accounting software by your side.

You can’t just keep all the rent payments, keep track of expenses, calculate profits, prepare for taxes, and more in your head or on a messy spreadsheet. It is like a quick track to more stress and mistakes.

This is the reason why you need an accounting software that helps with property management. These tools will help keep your books in order and automate daily tasks, create clear reports, and track tenant payments.

Also, as tech has come a long way, the best accounting software for property management has become faster and way more user-friendly this year. This means you only need the right software that can meet your needs for property management.

In this article, we will learn the top choices available in 2025, the features you should look for, and how you can choose the best one for your needs. Let’s get started!

Why Accounting Software is Important for Property Management?

Accounting software is important in property management. Whether you are overseeing a few rental units or managing various properties, keeping track of finances is essential, and doing it manually will take more time and lead to more errors.

With accounting software, everything becomes more easy. It automates rent collection, tracks income and expenses, creates financial reports, and helps with tax preparation. This saves hours of admin work and reduces the chances of costly mistakes.

It also provides information about your property’s performance. You can instantly see:

• Who’s paid
• Who hasn’t
• What expenses are due
• How profitable each property is.

Thus, accounting software makes your workload simple, improves accuracy, and helps your property business perform more smoothly.

Key Features to Look for in Property Management Accounting Software

If you are managing rental properties, having suitable accounting software can make your life much easier. However, all tools aren’t created equal. Here are essential features to look for in accounting software for property management.

1. Rent Collection Automation

You need to collect rent manually, which can take time and be stressful. The best software should allow tenants to pay rent online through secure payment methods like debit cards, credit cards, or bank transfers.

It should also give tenants the option to set up automatic payments. You will benefit from features like automated rent reminders, late payment notifications, and instant rent tracking.

2. Expense Tracking

Property management involves a lot of expenses, such as repairs, maintenance, utilities, insurance, and more. Your software should let you record all of these easily, with the option to categorise them.

Some tools allow you to upload receipts or invoices directly, keeping everything organised in one place.

3. Financial Reporting

You need to understand how it is performing to run your property business smoothly. Good accounting software provides simple yet detailed reports, like:

• Profit and loss statements
• Income and expense breakdowns
• Monthly cash flow summaries

4. Tenant and Lease Management

It can get messy to keep track of tenant information and lease agreements when done manually. With the right software, you can store contact details, lease start and end dates, rent history, and notes on communications or issues.

5. Bank Integration

Manually entering transactions from your bank can lead to errors and wasted time. Software with bank integration automatically syncs with your bank account, making it easy to:

• Import and match transactions
• Track income and expenses in real time
• Reconcile accounts accurately

6. Budgeting and Forecasting

Planning is essential, especially when managing multiple properties. Your software should help you set monthly or yearly budgets, compare actual expenses against your plan, forecast future income and cash flow.

This allows you to plan for software maintenance costs and prepare for quiet rental periods.

7. Mobile Access

As a property manager, you are not always at your desk. A mobile-friendly software or dedicated app allows you to:

• View financial data on the go
• Check if rent has been paid
• Respond to maintenance issues
• Update tenant details from anywhere

Top Accounting Software for Property Management

When it comes to managing properties, we are not only talking about collecting rent. You also need to keep accurate records, track expenses, pay vendors, and generate financial reports.

The following software options help landlords, letting agents, and property managers stay organised and compliant.

1. Buildium

Best for: Residential and commercial property managers handling small to medium portfolios.

Buildium is a cloud-based property management software that makes every aspect of managing rental properties simple.

Whether you are handling residential buildings, associations, or mixed portfolios, Buildium provides the tools to ensure operations stay smooth, automate your accounting, and improve communication with tenants and owners.

Its user‑friendly dashboard and built‑in training resources make it easy to get started. Buildium also provides good customer support, which is helpful if you are just starting out.

Key Features

• Property Accounting
• Tenant Screening
• Collect Rent Online
• Property Management Website
• Online Leasing
• Maintenance Requests
• Open API
• Resident Center

Pricing:

Buildium offers a tiered pricing model based on the number of units you manage. The plans generally start around $58/month for the Essential plan and go higher with Growth and Premium tiers that offer advanced features like analytics, priority support, and integrations, with starting prices of around $183/month and $375/month, respectively. A free trial is available, so you can explore the platform before committing.

2. AppFolio

Best for: Medium to large portfolios, including residential, commercial, and association properties.

AppFolio is an excellent cloud-based property management software that helps professionals manage residential, commercial, student housing, and community association properties efficiently.

It has all the tools a property manager needs, making it an easy-to-use platform. AppFolio stands out for its user-friendly interface, customisation options, and great mobile capabilities, allowing managers to work on the go.

Key Features

• Automated rent collection
• Online payments
• Bank reconciliation
• Maintenance management with a work order system
• Vendor tracking
• AI leasing assistants
• Vacancy marketing
• Tenant screening
• Mobile inspections.

Owners and tenants benefit from self-service portals, and users can access real-time reporting and performance data. AppFolio also supports bulk communication, digital leasing, and task automation to save time.

Pricing

AppFolio offers pricing based on the type of property. For residential properties, pricing starts at $1.49 per unit/month (with a minimum monthly fee).

There are separate rates for commercial, community associations, and student housing. A demo can be scheduled through their website to explore the platform.

3. Yardi Breeze

Best for: Beginners, independent landlords, and small property teams looking for simplicity.

Yardi Breeze provides a user-friendly and no‑frills platform that covers essential tasks like rent collection, lease tracking, maintenance, and basic accounting. It supports online rent payments, bank integration for reconciliation, and tenant screening.

The dashboard displays quick financial snapshots, and the clean mobile design allows management from anywhere. Setup is fast and training is minimal, making it great for users without accounting backgrounds.

Key Features

• Online rent payments with automated reminders
• Lease e‑signing and renewal notifications
• Bank reconciliation and batch payment processing
• Owner statements and reporting dashboards
• Maintenance request tracking and tenant communications

Pricing

Monthly pricing is approximately $0.80 to £1.00 per unit, with a minimum monthly fee of around $80–100, depending on package and region. They offer different pricing for residential, commercial, affordable housing, and associations.

4. Rentec Direct

Best for: Independent landlords or small property managers operating on a budget.

Rentec Direct is a simple and easy-to-use tool for landlords who want to move away from spreadsheets. It includes helpful features like double-entry accounting, bank syncing, owner statements, tenant screening, and online rent payments, with no hidden fees.

The design is clean and user-friendly, while still offering detailed money tracking. It also sends automatic rent reminders, stores receipts, and helps with tax reports. Free setup and support are included, making it a great way to start using digital tools for property management.

Key Features

• Ledger Accounting
• Tenant Portal
• Online Rental Payments
• Integration Partners
• Professional Website

Pricing

This accounting software for property management offers two plans. One is the Rentec Pro, which starts at $45/month.

Another plan, Rentec PM, also has the same price range, but it offers extra features along with the ones you can get in Rentec Pro, such as marketing and maintenance managers, paying owners via ACH, free setup, and more.

5. Propertyware

Best for: Managers overseeing dispersed or single‑family rental homes looking for customisation.

Propertyware is the accounting software for property management that is designed for companies that manage many single-family homes in different locations.

It offers tools for managing tasks and reports. It allows users to create their own templates, fields, and reports to fit their business needs. Although it takes more time to set up and learn, it can give strong control and help things run more smoothly once it is in place.

Key Features

• Trust accounting
• Detailed owner statements
• Automated rent
• Vendor payments
• Custom billing schedules
• Work order tracking

Pricing

Propertyware offer simple and affordable pricing. There are no hidden fees. It starts with $1 per unit per month for the basic plan and $2 per unit per month for the premium plan. You can choose the plan based on the features you want.

6. QuickBooks

Best for: Landlords already using QuickBooks or needing flexible accounting across multiple business types.

QuickBooks is a well-known accounting tool used by many small businesses. While it is not made just for property management, it can be adjusted with add-ons or special tags to track rent, income, expenses, and bank records.

Many users like its balance sheets, profit and loss reports, invoice tools, and easy tax organisation. Many landlords can also benefit from its support for Making Tax Digital and its connection with apps like Landlord Studio or Bnbtally to meet rental needs.

Key Features

• Standard business accounting: income/expense tracking, invoices, banking, P&L reports
  
• Property-specific tagging or class tracking per unit
  
• Exportable data ready for tax compliance (including Making Tax Digital)
  
• Integration with payment processors and bookkeeping partners

Pricing

This accounting software for property management pricing range starts from $3/ month and reaches $33/month, depending on the pricing plan you choose. The more advanced plan you choose, the price may be more, but you will also get more features.

7. MRI Software

Best for: Large or enterprise‑level property portfolios, especially commercial and international operations.

MRI Software is a detailed and feature-rich platform made for users with more complex property and accounting needs. It supports lease accounting, multi-currency reporting, budgeting, forecasting, investor and owner reports, and compliance tracking in different regions.

It also manages trust accounting and complex billing smoothly. Users can set up custom dashboards and connect them with other business systems, giving them a lot of flexibility, if you have the time and resources to set it up. It may take longer to get started, but it works well for large-scale operations.

Key Features

• Detailed financial modelling, forecasting, and lease administration
• Ownership and investor reporting, budgeting tools
• Trust accounting, multi-currency handling, and compliance workflows
• Full integration and custom dashboards

Pricing

MRI does not list standard pricing publicly for its core property management platform. Pricing is available on request via a custom quote.

MRI OnLocation has publicly listed pricing for different countries, like the US and the UK. The price changes based on the plan you choose, such as the small, medium, large, and custom.

8. Landlord Studio

Best for: Solo landlords or small portfolios managed via mobile.

Landlord Studio is a simple, mobile-friendly accounting tool made for independent landlords. It lets you track rent, log expenses, scan receipts, track mileage, and send rent reminders.

Pro users can also connect their bank accounts through the app. It is easy to use and helps keep your finances organised while you are on the move. You can quickly view reports like income and expense summaries or tax documents, and getting started is fast and easy.

Key Features

• Rental Accounting
• Tax Reporting
• Rent Collecting
• Finding Tenants
• Tenants Screening
• Property Maintenance

Pricing

Plans start with a free tier (up to 3 units), and then you have to choose one plan out of the two. The first plan is their most popular one, which is the pro, which begins at $12/month and next is their best value plan, which is the pro plus. These plans cost around $28/ month.

9. RentManager

Best for: Users wanting full control over workflows, combined with CRM and accounting.

RentManager is a complete property management system with both cloud and desktop access. It includes full accounting tools like general ledger, accounts receivable/payable, owner statements, financial reports, and budgeting.

It also has features for tracking maintenance, managing tenants, and marketing. The platform is highly flexible, as you can adjust workflows, build custom reports, and automate many tasks.

It works well for both residential and commercial properties of any size. While some training is needed, its flexibility makes it a great accounting software for experienced property managers.

Key Features

• Accounting
• Reporting
• Marketing & Leasing
• Business Operations
• Maintenance
• Software Customisation

Pricing

RentManager has not listed the prices, but they offer three different plans with different features that meet unique business needs. You can get a quote from them to know the clear pricing.

10. Doorloop

Best for: Newer landlords or small teams seeking an easy-to-use all-in-one platform.

DoorLoop is a newer tool with a clean, easy-to-use design focused on simplicity. It combines accounting, rent billing, lease tracking, maintenance scheduling, and tenant messaging in one place.

You can send invoices, get payments, run financial reports, and handle maintenance requests without switching between systems.

It is quick to set up and comes with helpful support, making it a great choice for landlords who want to simplify their work with little time spent learning.

Key Features

• Accounting (Bookkeeping, Bank Sync, Reports)
• Leasing (Listings, Rent Collection, Application & e-signs, Tenant Screening)
• Product (Integrations, Mobile App, Security, Support)
• Operations (CRM, File Storage, Maintenance, Renters Insurance)

Pricing

For the DoorLoop, they offer three plans: Starter, Pro, and Premium. All these have a different price range. The starter one starts with $69/year, the pro starts with $139/year, and the last one begins with $199/year.

How to Choose the Right Software for Your Needs

You can make a decision that meets your business needs, budget, and future plans by considering the following key factors. Here are some of the important ones.

1. Define Your Requirements Clearly

You should identify what you need the software to do. Are you managing residential, commercial, or mixed-use properties? Do you need tools for accounting, tenant communication, maintenance tracking, or compliance management? Making a list of essential features will help narrow down your options.

2. Consider Your Portfolio Size

Some platforms are better suited for small landlords with a few units, while others are great for large enterprises with various properties. You can choose software that can scale with your portfolio as it grows, without needing frequent upgrades or switching systems.

3. Ease of Use and Training Support

You should make sure the software is user-friendly and comes with good customer support or training options. If you or your team struggles to use it efficiently, it can slow down operations and lead to errors.

4. Customisation and Integration

If your business has unique workflows, look for software that offer software customisation. It should allow custom fields, reports, or modules. Also, check whether it integrates with tools you already use, such as accounting platforms like Xero or QuickBooks.

5. Cloud-Based vs On-Premises

Cloud-based systems offer flexibility and remote access, which is best for property managers. On-premises software may be better for firms that want more control over data, but it often comes with higher upfront costs and maintenance.

6. Security and Compliance

You need to ensure the software complies with data protection laws and offers features like role-based access, secure backups, and audit trails, especially if you handle tenant information.

7. Pricing Transparency and Value for Money

You should compare pricing models. Some tools charge per unit, others per user or offer tiered plans.

You should not only look at the base price, which includes onboarding costs, training, and any hidden fees. You should choose a tool that offers value for the price you pay.

8. Trial the Software

Many providers offer free trials or demos. Take advantage of these to test the software’s interface, performance, and how well it meets your daily tasks before committing.

Bottom Line

In conclusion, the best accounting software for property management in 2025 you will choose will depend on your business type, portfolio size, and day-to-day needs.

From feature-rich platforms like Buildium and AppFolio to simpler tools like Landlord Studio or Rentec Direct, there is something for every property manager.

Whether you prioritise automation, reporting, maintenance tracking, or tenant communication, the key is to choose software that makes your operations simple and scales with your business.

We have explored various best accounting software; some are great for small landlords, others are built for large property firms. We also discussed pricing models and key features of each software and how to select the right one.

And if generic solutions don’t meet exact needs, building custom software may be the best choice.

Build Custom Accounting Software with Arramton

Looking for a solution that matches your property management workflow? At Arramton, we specialise in developing custom accounting software that meets your business model, scales with your portfolio, and includes the features you need.

Our team will help you build a secure and easy-to-use system. Contact Arramton today and get a custom accounting software for property management.

Frequently Asked Questions

Q1 What is the best accounting software for small landlords?

Ans Buildium and Rentec Direct are great options. They are easy to use, affordable, and offer key features like rent tracking, expense reports, and tenant management, which is perfect for landlords with a few properties.

Q2 Can I use free software for property accounting?

Ans You can, but free tools often lack features like automation or advanced reporting. They are fine for beginners, but upgrading to a paid version is usually better as your portfolio grows.

Q3 What’s the difference between property management and accounting software?

Ans Property management software handles things like leases and maintenance. Accounting software focuses on financials. Many platforms now combine both for convenience.

Q4 How secure is cloud-based property accounting software?

Ans It is very secure. Most use strong encryption, two-factor authentication, and regular backups. You just need to choose a trusted provider and use secure passwords.

Q5 Is QuickBooks suitable for property management?

Ans Yes, with add-ons like Bnbtally or integrations, QuickBooks can work well for property managers. It is best for those who already use QuickBooks and want to manage finances in one place.